Electronic LEGAL Files
Without files, the legal industry could not function. The success of the litigation process depends on the generation and distribution of information that can be extremely time consuming. With many court systems only accepting documents in electronic format the need for efficient digital imaging and document management is growing. KYOCERA managed document services provide reliable, secure managed print services that are time and cost efficient.
LAW FIRM THAT RELIES HEAVILY ON SCANNED DOCUMENTS SAYS GOODBYE TO MULTI-STEP PROCESS
PROBLEM
A law firm that relies heavily on scanned documents was wasting time and money on a laborious, multi-step process.
SOLUTION
TASKalfa MFPs with DMS Link, a KYOCERA app that connects MFPs to an existing document management system. The Dealer streamlined the workflow, eliminating the need to reenter file names for every scan.*
Free Up Your Paralegal Assistants
At one busy law firm, a great deal of time and manpower was spent scanning paperwork that was crucial to their cases. Every time a sheet was scanned – even when scanned in batches – the user had to enter the name of the document, assign it to a case number, and choose where to store it.
In seeking bids to streamline the process, one vendor suggested a solution that included extra “bells and whistles” the client didn’t want and couldn’t afford. Ask Mark Scott, your KYOCERA Dealer, to provide a solution that will exactly fit your need and budget.
The firm upgraded its system to nine KYOCERA 4500i monochrome MFPs with DMS Link 4.0. It also included optical character recognition (OCR), to automatically convert scanned documents into editable text. Batches of paperwork are now quickly scanned, easily searchable and immediately available. The system has proven itself to be a time – and money – saver.
In recent years, document scanning solutions have helped automate once error-prone hardcopy filing and archival processes by transitioning paper into a digital workflow, most often via a network-connected Multifunctional Product (MFP). Scanned pages are quickly routed to an email recipient, client folder or back-end document management system.
As a result, law firms of all sizes have embraced the efficiency gains, environmental sustainability and security inherent in digital imaging technology.
DMS Link 4.0 for Legal adds Bates Stamping to your scanned documents and Legal Expert Database capabilities to its impressive list of core system capabilities.
For law firms that also handle litigation, Legal Expert Database workflow enables staff to maintain a single database for contact information, testimony and other resources in order to promptly identity consultants and potential witnesses. And since not all law firms operate the same way, custom workflows can be easily integrated into DMS Link 4.0 for Legal to fit in virtually any environment.
Windows Environment Optical Character Recognition
For Windows environments, your firm can create editable file types such as PDF, Word and Excel using the optional Optical Character Recognition powered by OmniPage® OCR. Its robust capability lets you fully extract content while preserving the format of each element, whether it is text, image or spreadsheet, thus saving you time and increasing productivity.
Kyocera named and awarded Carbon Copy as:
- Authorized Copystar (a Division of Kyocera) Dealer.
- “Elite” Dealer four times in the five years.
- Total Solution Provider status.
- Service Solution Provider status.
Office Equipment For the Future
Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.
Copiers, Printers, Sales and Service
We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!
Mark Scott – Carbon Copy Inc.,