Author: Carboncopy (page 1 of 6)

Real Estate Law Firm Scanning Bottleneck

Are You a Law Firm With A Scanning Bottleneck?

THE CHALLENGE – Scanning Bottleneck: A mid-sized law firm specializing in real estate transactions and litigation has a large client roster that includes developers, entrepreneurs and government agencies. In this paper-intensive business, significant document workflow inefficiencies have been identified by the law firm itself. Specifically, the scanning of hardcopy documents to the firm’s document management system is creating bottlenecks; multiple steps are required to incorporate paper into their digital workflow, which is further complicated by the lack of easy document tracking and retrieval. The challenge is to replace outdated machines with state-of-the-art Kyocera document imaging devices.

 

THE REQUIREMENTS – Streamline Document Workflow and Automate Document Versioning: The firm required MFPs that could streamline document workflow, while also automating document versioning, whereby a unique identifier is embedded in each scanned page. As legal briefs, motions and rulings are communicated between multiple parties (offices, attorneys and clients), the office must maintain accurate records of each review cycle.

 

THE PROPOSAL – Kyocera DMS Link Enhances Existing Processes: The proposal called for the installation of five Kyocera Color MFPs and DMS Link 4.0 for Legal, a highly scalable business application that would integrate the MFP with existing processes that the law firm already had in place. DMS Link 4.0 for Legal’s pre-set workflows support Bates Stamping and Legal Expert Database functionality, which would help simplify content capture and management.

 

THE RESULT – Improved Information Sharing, Resource Optimization and Document Workflows: After deployment of the high-performance Kyocera MFPs
enabled with DMS Link 4.0 for Legal, the firm realized far-reaching benefits; MFP users enjoy easy document indexing, scanning, archival and retrieval, which in turn boosts office productivity and improves document security.


Kyocera named and awarded Carbon Copy as:

  • Authorized Copystar (a Division of Kyocera) Dealer.
  • “Elite” Dealer four times in the five years.
  • Total Solution Provider status.
  • Service Solution Provider status.

Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

Mark ScCarbon Copy, your copier and printer specialistsott – Carbon Copy Inc.,
1-800-626-3166

 

Save Your Law Firm Time On Scanned Documents

Legal Office Saves Time and Money with Carbon Copy, Inc.Electronic LEGAL Files

Without files, the legal industry could not function. The success of the litigation process depends on the generation and distribution of information that can be extremely time consuming. With many court systems only accepting documents in electronic format the need for efficient digital imaging and document management is growing. KYOCERA managed document services provide reliable, secure managed print services that are time and cost efficient.

LAW FIRM THAT RELIES HEAVILY ON SCANNED DOCUMENTS SAYS GOODBYE TO MULTI-STEP PROCESS

Carbon Copy is Proud to Be a Part of Placerville and The Rehabilitation Project

We Love Our Community and are Proud To Be a Part of Placerville and The Main Street Rehabilitation Project

Recently Placerville, California finished a wonderful project and we want to Shout about it.

Main Street Rehabilitation Project

On February 25, 2014, the Placerville City Council appropriated funding for pavement rehabilitation and underground infrastructure improvements on Main Street from Bedford Avenue to Sacramento Street (including Center Street, Stagecoach Alley, and a portion of Sacramento Street). The project was designed, bid and constructed in three phases:

Phase 1A: Water Line Replacement – completed spring, 2015
Phase 1B: Sewer CIPP (cured in place pipe) Lining – completed spring 2015
Phase 2: Pavement Rehabilitation & Streetscape – completed July 2016

belltower


For more information, see this project information document.

Ground was “broken” for the project on March 5, 2015 and the project was completed on July 8, 2016. Below are photos of various locations on and around Main Street showing before and after (now) views. See the Main Street Celebration photos here. All photos taken by Bill Robinson.

belltower now

 

Placerville Renovation before2 before4 before5 cake cake2


Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Carbon Copy, your copier and printer specialists

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

1-800-626-3166 – Call Mark

 

Kyocera’s Simple Document SENDING How-To: 5 Tasks Made Easy

Kyocera’s Simple

Document SENDING

How-To: 5 Tasks Made EasyMscott new head shot w ccSENDING

Streamline your workflow with useful scan and email features on your Kyocera TASKalfa MFP. Watch the video to view all the options.

The following tasks are highlighted at these times.
0:00 – Introduction to TASKalfa MFP Send Function
0:44 – Sending Documents Using the Address Book
1:56 – Sending Documents by Email
2:54 – Sending Documents Using One Touch
4:15 – Scanning Documents to a USB Drive
5:30 – File Format

These tasks are all about sending and scanning. Sending by using the Address Book, by Email, using One Touch, and to a USB Drive. The Multi Function devices of today are so smart!

Here is a summary of the applications that help you get the most done in the shortest amount of time!

capture and distribute applications by Carbon Copy and Kyocera

The first application mentioned, 2MyInbox, can help you streamline document workflow and share vital information in the following ways:

 

How the Kyocera 2MyInbox Features Benefit Your Business

  • Email scanned documents quickly to a user from a Kyocera MFP
  • Increased productivity by reducing the step of finding the document and emailing from the desktop
  • Integrates with HID proximity cards
  • Automatically discovers the ‘send-to’ email address
  • Tightens security and integrity of your network system

  • This is why Carbon Copy has chosen Kyocera as their equipment partner. Kyocera named and awarded Carbon Copy as:

    • Authorized Copystar (a Division of Kyocera) Dealer.

    • “Elite” Dealer four times in the five years.
    • Total Solution Provider status.
    • Service Solution Provider status.

    Office Equipment For the Future

    Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

    Copiers, Printers, Sales and Service

    We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

    1-800-626-3166 – Call Mark

Can You Email That To Me?

Can You Email That To Me?

Increasingly in the business world we hear, “Can You Email That To Me?” “Sure”, you say as you walk down the hall and wonder how long this is going to take me. The document isn’t digitized and is double sided.

No worries with the Kyocera Scan to Email.

scan to email Kyocera Carbon Copy

Your office probably already has been using scanning technology.

Scanning offers some real benefits to your office:

Reduced risk  – Scanning documents reduces the risk of loss of vital information as well as the risk of a lost business opportunity for lack of timely access to information.

Improved productivity – A digital filing system makes it easier to search for information using a keyword or phrase.

Anytime, anywhere access – Today document scanners come with the a one-touch functionality of sharing the scanned document across multiple platforms such as email, on the cloud and third-party applications; thereby making it easier for employees to access information remotely.

The real benefit we are sharing today is in the form of scan to email. Generally we would scan the document and file it in a folder. If we didn’t get interrupted and sidetracked, we would then go back to our desk and find the folder and the file and create an email, attach the document and we are done.

With today’s advanced technology, your copier can be used as the email server. Simply select send by email, add the address, select the type of document (single or double side), and press send. The document is sent to the desired email address thereby eliminating the need to go to our desk, open our email client, and find the file and send by email.

Enjoy this brief video showing the ease of which you can Scan to Email from your Kyocera copier.


Get This Advantage Now  – Call Mark Scott 1-800-626-3166


This is why Carbon Copy has chosen Kyocera as their equipment partner. Kyocera named and awarded Carbon Copy as:

  • Authorized Copystar (a Division of Kyocera) Dealer.
  • “Elite” Dealer four times in the five years.
  • Total Solution Provider status.
  • Service Solution Provider status.

Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

1-800-626-3166 – Call MarkCarbon Copy, your copier and printer specialists

Kyocera Solutions – Multifunctional Digital Color Systems Troubleshooting Guide

 

 

 

 

 

 

 

Easily Send Faxes Through Your Copier

Easily Send Faxes Through Your Copier!

AccuSender Fax will allow you to send scanned documents safely and securely.

Users simply scan a hardcopy document or select one from stored archives, configure it as an attachment to an e-mail message, and use the recipient’s fax number as the e-mail address. The fax server translates the attachment, which is then processed as an incoming fax by the recipient’s fax machine.

AccuSender Fax is a simple, cost-effective way to add increased functionality to your KYOCERA MFP as well as eliminate the security risks associated with stand-alone fax machines and insecure e-mail communications. AccuSender Fax is a trademark of Kyocera.

Benefits of Scanning – Fax – Email With Your Copier

  • Seamless integration with line of business applications
  • Increased compliance by retaining a full audit trail and archiving of all sent fax communication
  • Lower costs by reducing paper, phone lines, modems, stand alone fax machines and related supplies
  • Aid with compliance by providing a secure place for managing document distribution and delivery
  • Reduction in the need for time-consuming manual faxing

How to Send a Fax Using My Copier and AccuSender Fax Video

Is My Copier Compatible With AccuFax?

AccuSender Fax Compatible Models:

Get This APP – Call Mark Scott 1-800-626-3166

Kyocera Solutions – Multifunctional Digital Color Systems Troubleshooting Guide


This is why Carbon Copy has chosen Kyocera as their equipment partner. Kyocera named and awarded Carbon Copy as:

  • Authorized Copystar (a Division of Kyocera) Dealer.
  • “Elite” Dealer four times in the five years.
  • Total Solution Provider status.
  • Service Solution Provider status.

Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

1-800-626-3166 – Call MarkCarbon Copy, your copier and printer specialists

 

Save Money on Printing

The Worst Printing Crimes – Are They Happening in Your Office?happy-printer sm

Little do most people know about the unspeakable printing crimes that are committed on a daily basis in offices around the globe.

Need some evidence?

Despite everybody seeming to strive for a paperless office, the research and advisory company GARTNER says the amount of paper produced by the average company is actually growing annually at a rate of 25% – far from a trivial offence! Here are the five big printing crimes your company might be committing this very second.

Is Your Company Spending Too Much On Printing?

 

Preventing Unnecessary Printing

To  prevent this type of criminal squander, you can define print profiles, or even restrict specific user profiles to print in black and white only. Also to further save, always print everything except the proof and final in draft mode.

You’ll save a ton of ink (and time) by setting Fast Draft or Draft Mode as the default option in the printer properties, so you won’t ever forget and send a long document to the printer in regular mode.

Don’t forget about software options too – shrink to fit to save that last orphan line from being an extra page.

Double Sided Printing tree hgger

You may save up to .04 a page by printing everything Duplex or Double Sided. Plus you will save paper – cutting your paper costs in half!

According to the Environmental Protection Agency, the average office worker in the US prints 10,000 sheets of paper each year. This is equal to two boxes of paper.

A study at Chico State provided the following: savee money

During the 2008-2009 academic year approximately 12,600 reams of paper were printed using a desktop printer on campus. That is about $63,000 in paper costs per year. If double sided printing is used on campus this amount could be reduced by 50% and about $32,000 could be saved each year.

What could you be saving?

How to Save Money on Printing

Double sided printing saves resources and money.

Remember those days of waiting for a document to print so you can flip it over to print on the other side and wondering if it will it come out upside down and backward. The process of printing double sided has become a lot easier and less time consuming. Default printer settings can be set to duplex printing. Whenever you print, regardless of what program you are printing from or what type of document you are printing, your documents will automatically print on both sides.

And by acquiring the right devices and automatically redirecting certain kinds of documents to the most suitable for the job at hand, you can lower the costs of any MUST HAVE printout.

attrib. Kyocera Blog & Campus Conservation Committee


Kyocera Solutions – Multifunctional Digital Color Systems Troubleshooting Guide


This is why Carbon Copy has chosen Kyocera as their equipment partner. Kyocera named and awarded Carbon Copy as:

  • Authorized Copystar (a Division of Kyocera) Dealer.
  • “Elite” Dealer four times in the five years.
  • Total Solution Provider status.
  • Service Solution Provider status.

Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

1-800-626-3166 – Call MarkCarbon Copy, your copier and printer specialists

Saving Money on Color Printing

The Worst Printing Crimes – Are They Happening in Your Office?happy-printer sm

Little do most people know about the unspeakable printing crimes that are committed on a daily basis in offices around the globe.

Need some evidence?

Despite everybody seeming to strive for a paperless office, the research and advisory company GARTNER says the amount of paper produced by the average company is actually growing annually at a rate of 25% – far from a trivial offence! Here are the five big printing crimes your company might be committing this very second.

Is Your Company Spending Too Much On Color Printouts?

Color Printing

Is Your Company Committing This Crime

Before pulling the trigger on the mouse, you should ask yourself: Is this exciting Excel spreadsheet really worth using color tonor?

Preventing Unnecessary Color Printing

To  prevent this type of criminal squander, you can define print profiles, or even restrict specific user profiles to print in black and white only. Also to further save, always print everything except the proof and final in draft mode. Don’t forget about software options too – shrink to fit to save that last orphan line from being an extra page.

Saving Money on Color Printing

And by acquiring the right devices and automatically redirecting certain kinds of documents to the most suitable for the job at hand, you can lower the costs of any MUST HAVE color printout.

attrib. Kyocera Blog


Kyocera Solutions – Multifunctional Digital Color Systems Troubleshooting Guide


This is why Carbon Copy has chosen Kyocera as their equipment partner. Kyocera named and awarded Carbon Copy as:

  • Authorized Copystar (a Division of Kyocera) Dealer.
  • “Elite” Dealer four times in the five years.
  • Total Solution Provider status.
  • Service Solution Provider status.

Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

1-800-626-3166 – Call Mark

How to Prevent a Document Feeder Paper Jam?

How To PREVENT A Document Feeder Paper Jam?happy-printer sm

The idea of a document feeder is undeniably attractive. Slip your stack of papers in and it seamlessly feeds the individual sheets in one-by-one creating an exact copy or copies all nicely collated. Gone are the days of placing one sheet at a time on the glass.

Until your document mis-feeds. This is most likely a user error. If your printer is properly maintained it should work seamlessly.

Preventing a Document Feeder Paper Jam

As we discussed in the last blog, clearing a paper jam in the automatic document feeder is relatively easy. The most important part is PREVENTION.

What condition is your original document?

Do You Have?paper curls

  1. Staple holes?
  2. Drill holes?
  3. Curled edges?
  4. Creases?
  5. Sticky Notes?
  6. Staples?
  7. Paper Clips?
  8. Photo Paper?
  9. Wrinkled?
  10. Folded?
  11. Damaged?
  12. Overloaded Document Feeder Tray?
  13. Same Type and Size of Paper in the Document Feeder Tray?

A short video shows you how to PREVENT a document feeder paper jam – Mark Scott from Carbon Copy.

FAN: If you load any type of drilled or stapled paper, to aid in sheet separation and to prevent jams, fan the reams before loading into the tray. Watch the short video to show you the tip on fanning.

PAPER:Always store your paper in a cool, dry place. If any moisture gets into the paper, it is likely to cause it to collect dirt and stick together – meaning multiple sheets of paper can accidentally get fed through the machine, causing jams.

Standard-weight paper of 20 pounds is more jam-resistant –  mid-weight paper of 22-24 pounds slightly less jam-resistant.

NO CURLS: When you add paper to your machine, ensure that the paper is not curled, wrinkled or creased, and is all aligned, using the movable guides within the paper tray.

LOAD CAREFULLY: Do not overload the paper trays. There are usually guides within the tray, with a ‘fill to’ line for guidance.

KEEP IT CLEAN: Use a soft cloth and regular glass cleaner on the glass service.

DO NOT TOUCH: Never open the paper tray while printing is in process – this will disrupt the print job and is likely to lead to mis-feeds and paper jams.

If your machine continues to jam or you can’t clear the jam, call Mark Scott at Carbon Copy, Inc. 1-800-626-3166.

 


 

 

Kyocera Document Solutions – Multifunctional Digital Color Systems Troubleshooting Guide


This is why Carbon Copy has chosen Kyocera as their equipment partner. Kyocera named and awarded Carbon Copy as:

  • Authorized Copystar (a Division of Kyocera) Dealer.
  • “Elite” Dealer four times in the five years.
  • Total Solution Provider status.
  • Service Solution Provider status.

Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

1-800-626-3166 – Call Mark

How To Clear A Document Feeder Paper Jam

How To Clear A Document Feeder Paper Jam?happy-printer sm

The idea of a document feeder is undeniably attractive. Slip your stack of papers in and it seamlessly feeds the individual sheets in one-by-one creating an exact copy or copies all nicely collated. Gone are the days of placing one sheet at a time on the glass.

Until your document mis-feeds. This is most likely a user error. If your printer is properly maintained it should work seamlessly.

Clearing a Document Feeder Jam:

  1. Follow the paper path
  2. Prevent the paper jam (Video to follow)

Clearing a paper jam in the automatic document feeder is relatively easy. The most important part is prevention.

Simply open the feeder cover and look for the paper that didn’t feed all the way through. Carefully remove it and reinsert. Before carefully removing it, please watch the video below Clearing Document Feeder.

If you have a large stack of paper to feed, try and insert it back into the stack to resume feeding and printing. BUT WAIT!

What caused that paper misfeed or jam in the document feeder?

What condition is your original document?

Do You Have?paper curls

  1. Staple holes?
  2. Drill holes?
  3. Curled edges?
  4. Creases?
  5. Sticky Notes?
  6. Staples?
  7. Paper Clips?
  8. Photo Paper?
  9. Wrinkled?
  10. Folded?
  11. Damaged?
  12. Overloaded Document Feeder Tray?
  13. Same Type and Size of Paper in the Document Feeder Tray?

 

A short video shows you how to clear a document feeder paper jam – Mark Scott from Carbon Copy.

 

http://bit.ly/21qH5wG   Kyocera Document Solutions – Multifunctional Digital Color Systems Troubleshooting Guide


This is why Carbon Copy has chosen Kyocera as their equipment partner. Kyocera named and awarded Carbon Copy as:

  • Authorized Copystar (a Division of Kyocera) Dealer.
  • “Elite” Dealer four times in the five years.
  • Total Solution Provider status.
  • Service Solution Provider status.

Office Equipment For the Future

Carbon Copy Inc. is a 25 year provider of commercial grade multi-function office technology devices that print, scan, fax & copy economically and we help our customers to be more efficient while lowering operating costs.

Copiers, Printers, Sales and Service

We sell and service the equipment, provide network services and support with consumables and other supplies. Printers large and small – copiers and multi-function equipment – scanners, fax machines, wide format & specialty units…whatever your need, chances are we have it or can get it for you! And, if you have old printers in mothballs you’d like repaired and returned to service, our Full Line Expert Printer Repair service is what you need. Staffed by the best printer technicians in this part of the country with a full parts warehouse to draw from, Carbon Copy Inc. will tackle your situation and earn your business until the end of time!

1-800-626-3166 – Call Mark